Import Cargo Customs Clearance Procedures & Documentation

Import Cargo Customs Clearance Procedures & Documentation

Import Cargo Customs Clearance Procedures & Documentation

The information provided here contains details on the process of importing goods into an importing country of customs clearance for import cargo procedures.
Wherever necessary, there are three categories of procedures for the importation of goods into an Importing Country. To act as an importer, one must complete a one-time registration process, obtain an import license from the Importing country if necessary, and obtain certification from the relevant government agencies of the Importing country if applicable. To import into India, the importer must get an importer-exporter code number (IEC) from the Director-General of Foreign Trade.

Carrier Issued The Delivery Order

Let us now discuss the procedures for import customs clearance in the country of import.
As soon as cargo arrives at an Importing country’s airport or seaport, it will be unloaded at the Importing country’s customs bonding site. To take delivery outside the customs area of the importing country, the process must be completed through customs. 
Import clearance cargo delivery from the customs bonded area of the importing country requires three types of permissions. Customs clearance from the Importing country, approval from the carrier for which they issued the delivery order, as well as permission from the import customs port custodian in the Importing country.

Import General Manifest (IGM) With Customs

When the cargo reaches the country’s port, the carrier files an Imports General Manifest (IGM) with customs. Upon the arrival of goods, all carriers must file the details of the import of goods with customs. There is normally one IGM per aircraft or vessel, and each of the consignments carries ‘line numbers’. So, each shipment carries a line number, and the total load of the said vessel or aircraft carries an IGM number.
The import general manifest IGM number should be entered electronically in the specified column of the import entry form as specified by with Customs authorities. Customs web software will automatically link this number to your document when you upload import bill of entry details.

Keep Ready All Required Documents For Import Clearance Before The Arrival

To take delivery of arrived cargo, how can I get permission from customs of the Importing country?
A customs broker or you (importer) can file the necessary documents for import customs clearance procedures in the importing country. IGMS (Import General Manifest) is filed by the carrier with the customs authorities of the importing country’s destination port.
Keep ready all required documents for import clearance before the arrival of your goods.
A Bill of Lading or Airway bill,
Commercial invoice,
Packing list,
Cargo Arrival Notice,
Freight certificate,
Purchase order,
Letter of Credit (if any),
Importer Exporter Code Number,
Technical writeups/ catalogue (if required) 
And other specific documents for your goods are necessary to import customs clear in importing country.
It is important to track the arrival of the import shipment in a country port so that you can clear the cargo as early as possible upon arrival. If not, the import handling authority will impose demurrage on you. An import handling authority normally allows imports to be taken free of charge within a limited number of days. In most cases, you can complete Importing country’s customs formalities within this period, subject to supplying the Customs officials with all the necessary documents. After the arrival of cargo at the importing country, if the shipment is not cleared within a reasonable time, then you may pay demurrage and storage charges to the custodian and or cargo carrier company. You may also need to pay customs duties to importers nationwide, if applicable.

Bill of Entry Number By Customs

Customs clearance of import shipments is accomplished by filling out a Bill of Entry either by a customs broker or by the consignee. Based on the requirements of customs in the importing country, import entry information is updated from time to time.
As per the software queue, each port has automatically generated a Bill of Entry number by customs. In the case of green channel clearance, you can directly take delivery of cargo. Alternately, the Bills of Entry can be processed via RMS (risk management system). Whether the cargo will be inspected/ examined by customs authorities depends on their order by customs authorities.

Inspection Or Examination Of The Cargo Done By Customs

After paying the customs duties and received a delivery order from the carrier. An inspection/ examination. Afterward, customs authorities will conduct inspections or examinations.  if required is carried out under the supervision of the necessary Importing country’s customs officials and an examination report is entered into the system in the case of imported shipments.  Necessary other import customs procedures are to be completed by customs authorities. 

Finally Cargo Delivery From Port

 Then, You can get final approval to move import cargo out of customs. This stage, commonly said as  Out Of Charge. Afterward, you may be asked to pay port/custodian fees. Finally, you can arrange the vehicle to get your cargo delivery out from the port. 

Cargo shipping companies

To Know More

  • Import/Export, cargo mode: Air, sea, and by land.
  • Routine shipment, home consumption (duties paid)
  • Ex-Bond/In-Bond shipment
  • Shipments of DEPB, EPCG, and DFCEC licenses
  • 100% EOU / STPI / SEZ / TP for ship spares / R&D certification / passbook scheme
  • Import clearance for a project
  • Direct deliver perishables and certain cargo
  • Re-import after repairs / exhibition
  • Clearance of third-country exports
  • ATA carnet clearance
  • Second-hand capital goods
  • Free-of-charges shipments
  • Courier clearance
  • Door to door delivery

There are certain certificates that you must obtain from the concerned departments regarding the following items:

  • Registration From Food Safety and Standards Authority of India (FSSAI) (For Food/Edible Import Consignments)
  • Animal Quarantine Certificate (A&Q) Required import in india (For animal, animal parts, animal feed, etc. )
  • Plant and Protection Quarantine Certificate/ import permit plus Fumigation treatment Certificate are required for the import of plant material (For seeds, plant and plant thereof)
  • Drug & Cosmetics Act, 1940, No-objection Certificate (NOC) from Assistant Drug Controller(ADC) (is mandatory for the import of drugs/bulk drugs, etc.)
  • BIS, Bureau of Indian Standards BIS is responsible for the harmonious development of the activities of standardization, marking and quality certification of goods and for matters connected therewith or incidental thereto
  • EPR, Extended Producer’s Responsibility With EPR India authorization, the manufacturer / importer of electronic and electrical products has been given the responsibility to control E-waste by the products after expiry of their lifetime.
  • WPC, Wireless Planning & Coordination Imports of radio equipment into India, without prior permission from WPC, will be confiscated by Customs at point of entry.
  • LMPC, Legal Metrology & Packaged Commodity Registration  For import of any pre-packed commodities commodity to distribute or sell Then he need to apply for packer / manufacturer registration

Legal, Standard and Specific Documents Required

  1. Commercial Invoice
  2. Packing list
  3. KYC Documents Required by The CHA for Custom Clearance.
  4. GST (LUT)/ IGST declaration
  5. Export License (If required)
  6. AD Code on (Bank Letter Head)
  7. MSME Certificate (If required)
  8. RCMC/EPC Certificate (If required)
  9. AA (DEEC)/ DFIA/ EPCG/ EOU License For Export Benefits (incentive) (As an option the Exporter may Choose)
  10. Any other Documents required to in this Consignment.

Certificates From The Concerned Departments

In relation to the following items you will need to obtain certain certificates from the concern department, which we have provided you  below :

  1. Registration From Food Safety and Standards Authority of India (FSSAI) (For Food/Edible Import Consignments) (if required)
  2. Plant and Protection Quarantine Certificate/ import permit plus Fumigation treatment Certificate are required for the import of plant material (For seeds, plant and plant thereof) (if required)
  3. Animal Quarantine Certificate (A&Q) Required import in india (For animal, animal parts, animal feed, etc. ) (if required)
  4. CDRUG – ADC Assistant Drug Controller(ADC) (is mandatory for the import of drugs/bulk drugs, etc.) (if required)
  5. SCOMET – Special Chemical organism, material Equipment, Technology.
  6. PSI – Pre Shipments Inspection. (if required)
  7. Certificate of origin.
  8. APEDA – Agriculture and processed food products Export development authority.
  9. FUMIGATION (if required)
  10. WILD LIFE (if required)
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